and how to avoid them, by Artsin Square

Applying to open calls can be exciting — but also stressful. It's easy to miss small details that can hurt your chances. Whether you're just starting out or have applied before, these are 10 common mistakes we’ve seen artists make — based on our experience and what we’ve heard from other organizations working closely with visual artists.

(and how to avoid them).

⚠️ 1. Not Reading the Guidelines

Every open call has its own rules - image size, word limits, file types, deadlines. Skipping the details can get you disqualified.

Tip: Always read the full guidelines. Highlight anything important.

⚠️ 2. Using the Same Statement for Every Submission

It's easy to reuse your artist statement - but curators notice. A one-size-fits-all statement may feel disconnected.

Tip: Personalize your statement for each opportunity. A few small edits go a long way.

⚠️3. Submitting Too Many Works

More isn't better. Sending 10 pieces when they ask for 5 just makes it harder to focus on your best work.

Tip: Curate carefully. Choose the strongest, most connected pieces.

⚠️ 4. Low-Quality Images

Blurry or dark photos don't show your work properly - and that's all the jurors see.

Tip: Use good lighting. Crop neatly. Use high-resolution images when possible.

⚠️ 5. Ignoring the Theme

If the call has a theme and your work doesn't relate, it may get passed over.

Tip: Choose work that fits the theme - or explain the connection clearly.

⚠️ 6. Missing Basic Info

Forgetting to include your name, email, or website can make it hard to contact you - even if you're selected.

Tip: Double-check your form before you hit submit.

⚠️ 7. Not Naming Your Files Clearly

If your files are named “IMG_2049.jpg” or “finalFINALv2.docx,” jurors may not know who it's from.

Tip: Use your name and artwork title in file names. It looks more professional and helps organizers stay organized.

⚠️ 8. Waiting Until the Last Minute

Rushing at the end leads to mistakes - missing files, wrong links, typos.

Tip: Set a reminder a few days before the deadline. Submit early if you can.

⚠️ 9. Not Following Up

You might get shortlisted and never know because you missed a follow-up.

Tip: Check your email (and spam folder!) after submitting. Some artists even send a thank-you.

⚠️ 10. Taking Rejection Personally

Not getting selected is hard - but it's not always about your work. Sometimes it's just about fit.

Tip: Keep going. Every "no" gets you closer to a "yes."

💬 Final Thought

You don’t need to be perfect — just prepared. Every open call you apply to is a step forward, even if you don’t get selected. Sometimes it's about timing, fit, or the vision of the curators — not a reflection of your talent or potential. What matters most is consistency. Keep showing up, keep improving your materials, and learn from every experience. Over time, your name, your work, and your confidence will grow. Your voice and vision matter — don’t let a few rejections stop you from sharing them.

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